Privacy notice
The BCLMA Admin Portal is the BC Legal Management Association's private system for running its finances and events. PTM Services runs it for BCLMA.
What the portal keeps
- Names and email addresses of BCLMA staff, members and officers who use the portal.
- Expenses people claim, with photos and PDFs of their receipts.
- Who BCLMA pays (payees) and how to pay them, including bank and e-Transfer details.
- Event registrations and the invoices for them.
- Payments BCLMA receives, including photos of cheques. Credit card payments made through an invoice's "Pay by credit card" link are taken by Stripe: the portal never sees the credit card number, only the payer's name and email, the amount and Stripe's reference.
- BCLMA's bank and credit card statements and transactions.
How it is used
Only to run BCLMA's finances and events. It is not sold, shared for marketing or used for anything else.
Who can see it
Only people BCLMA has given a portal account. Each person sees what their role needs: for example, staff and members see their own expenses, and bank and e-Transfer details are seen by administrators only. PTM Services has access to keep the portal running.
Where it is kept
On a secure cloud server in Canada (Amazon Web Services, Canada Central region). Pages are sent over an encrypted connection (HTTPS).
Backups
The portal is backed up every night. The backups are encrypted and a copy is kept in BCLMA's own Google Drive.
The portal's access to Google Drive is used only to store these backups. It uses Google's "drive.file" permission, which limits it to the files the backup creates: it cannot see or change any other file in that Google Drive.
Questions
Email info@bclma.org, for example to ask what the portal holds about you or to have something corrected.